What is Google workspace | How to use it in 2023

Read this blog post about what is Google workspace? & how to use Google workspace.

Google Workspace: What exactly is it?

Google Workspace, formerly known as G Suite, is a comprehensive collection of cloud-based tools designed to enhance productivity and collaboration. In simple terms, this is a service owned by Google that offers collaboration tools, productive tools & cloud storage in one place for any size of business. 

Developed by Google, these tools intend to support businesses, educational institutions, non-profit organisations, and other entities in their communication and collaboration efforts. 

You can use these tools for many purposes, like sharing files, and presentations, scheduling appointments, communicating with colleagues & more. You can access this platform from any location with an internet connection.

Tools in Google Workspace:

Following are the tools you will get from Google workspace. Have a look because it will be super useful for your business.

Gmail

Gmail is an email service offered by Google free of charge. With over 1.8 billion active users, Gmail is the most used & popular email service so far. 

It has many features like email archive, keyboard shortcuts, spam filters, star emails, adding attachments & more. And the best part is you can integrate Gmail with Google calendar & Google Drive. If you are managing a remote company, Gmail is like the oxygen of your company. 

Google Calendar

Google created the calendar program known as Google Calendar. It is accessible via a web application and mobile apps for iOS and Android. Users can add and edit events, set reminders, and make an appointment using Google Calendar. 

Users can view the schedules of those who have shared their calendars with them as well as share their calendars with others. Google Drive and Gmail are both integrated with Google Calendar, and you can also add a Google meeting to the calendar.

Google Drive

Google Drive is a service developed by Google for storing files & synchronisation. Users can store, share files & collaborate with others. Users can store documents, videos & images & access them via any device with an internet connection. 

Google offers 15GB of free storage & if you need more storage, you can purchase it. This service includes tools like Google docs, slides & Google sheets.

Google Meet

Google Meet is one of the most essential Google workspace tools for remote working companies. Google has created a video conferencing tool called Google Meet. 

Through video and audio calls, as well as screen sharing, users can converse with one another. It can be used for working remotely, for virtual meetings & classrooms. Both the Google Meet mobile app and a web browser can be used to access it.

Google Chat

Google Chat is a communication tool provided by Google that allows people to send instant messages and join group chats. It is compatible with other Google workspace apps such as Gmail, Calendar, and Drive. It enables users to interact in real time with coworkers, fellow students, or friends. It also allows for video conferencing via Google Meet.

Google sites

Google Sites is a part of the Google workspace productivity suite that allows users to create & publish websites. You can create & customise a website without having any coding or web design skills. 

There are many templates & design options to choose from as you wish. And there are collaboration tools that allow multiple users to create the website at the same time. This tool is easy to use & businesses or individuals can use this.

These are only a few tools within this platform. 

How to Use Google Workspace? Tips that will save your life!

Following are the tips you can use to get the maximum outcome from Google Workspace. 

1. You can attach large files to your email with Google drive.

By default Gmail allows users to attach up to 25MB files. But there can be times you have to send files above 25MB. Don’t worry! You can attach large files using Google Drive. 

You should upload the file you need to send to your Google Drive. Then click the drive icon & select the file you need to send. 

2. Use keyboard shortcuts to quickly perform tasks.

There are numerous keyboard shortcuts available in Google Workspace to assist you in navigating and carrying out tasks like generating and editing documents, switching between tabs and windows, and more.

Some shortcuts are specific to Google workspace & you can find them in the help menu. 

These shortcuts will save time & increase your productivity because they help you to perform tasks quickly. 

Examples of shortcuts in the workspace,

• Ctrl+N to create a new document in Google Docs.
• Ctrl+Shift+T to reopen the last closed tab in Google Chrome.
• Ctrl+Shift+C to copy the selected cells in Google Sheets to the clipboard.
• Ctrl+Shift+D to create a new event in Google calendar.

3. You can use voice typing to create a document.

Did you know you can use voice typing to create documents in Google Docs? Google Voice assistant is one of the most powerful & precise AI tools. Typing documents every day can be overwhelming, especially for content writers. So, why don’t you use this cool feature? 

How to use Voice typing?

• Open a Google document
• Click Tools >Voice typing
• Or use this shortcut – Ctrl+Shift+S

4. Use Add-ons to increase functionality.

While Google Docs and Sheets are strong productivity tools, there are times when you may need supplemental features that are not included. Add-ons are useful in this situation. You can install add-ons in Google Docs and Sheets to expand their capabilities. Add-ons are external tools.

You could set up an add-on that enables you to make charts and diagrams or for grammar checking. You can also automate some tasks with add-ons, like converting a Google Doc to a PDF or getting information from a spreadsheet.

The Google Workspace Marketplace is where you can find and install add-ons. There are different add-ons available; some are free & some are not.

Conclusion

To sum up, this blog post explained about “What is Google Workspace” & “How to use Google Workspace.”

Google Workspace is a set of productivity tools that can make your work more effective and efficient. It contains applications like Google Docs, Sheets, and Slides for writing and editing documents, Google Drive for storing and transferring files, Google Calendar for planning and managing events, and more.

The ability for multiple people to work simultaneously on the same document or project, thanks to Google Workspace’s collaboration features is one of its main benefits. Particularly for remote teams, this can save a ton of time.

Google Workspace offers a variety of add-ons and extensions in addition to the built-in features that can improve its functionality. Tools for drawing diagrams and charts, automating processes, and more may fall under this category.

Not only large businesses, even a small business also can get many benefits from Google Workspace. 

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